5 Ways Set Print Area

Setting the Print Area in Excel

When working with Excel, setting the print area is an essential step to ensure that your worksheets are printed correctly and efficiently. The print area is the range of cells that you want to print, and Excel provides several ways to set it. In this article, we will explore the different methods to set the print area in Excel.

Method 1: Using the Page Layout Tab

The most straightforward way to set the print area is by using the Page Layout tab in the Excel ribbon. To do this, follow these steps: * Select the range of cells that you want to print. * Go to the Page Layout tab in the Excel ribbon. * Click on the “Print Area” button in the Page Setup group. * Select “Set Print Area” from the drop-down menu. This method is quick and easy, and it allows you to set the print area for a single worksheet or for multiple worksheets at once.

Method 2: Using the Print Preview

Another way to set the print area is by using the Print Preview feature. To do this, follow these steps: * Select the range of cells that you want to print. * Go to the File tab in the Excel ribbon. * Click on “Print” and then select “Print Preview” from the drop-down menu. * In the Print Preview window, click on the “Show Margins” button. * Drag the margins to adjust the print area. This method allows you to see how your worksheet will look when printed and make any necessary adjustments to the print area.

Method 3: Using VBA Macro

If you need to set the print area for multiple worksheets or workbooks, you can use a VBA macro. To do this, follow these steps: * Open the Visual Basic Editor by pressing Alt + F11 or by navigating to Developer > Visual Basic. * In the Visual Basic Editor, click on “Insert” > “Module” to insert a new module. * Paste the following code into the module: Sub SetPrintArea() ActiveSheet.PageSetup.PrintArea = “A1:E10” End Sub * Replace “A1:E10” with the range of cells that you want to print. * Click on “Run” > “Run Sub/User Form” to run the macro. This method allows you to automate the process of setting the print area and can save you time and effort.

Method 4: Using the Excel Formula

You can also use an Excel formula to set the print area. To do this, follow these steps: * Select the range of cells that you want to print. * Go to the formula bar and type: =CELL(“address”) * Press Enter to get the address of the active cell. * Use the address to set the print area by going to the Page Layout tab and clicking on the “Print Area” button. This method is useful if you need to set the print area based on a specific condition or criteria.

Method 5: Using the Excel Add-in

Finally, you can use an Excel add-in to set the print area. There are several add-ins available that provide this functionality, such as the “Print Area” add-in. To use an add-in, follow these steps: * Download and install the add-in from the Excel store or from a third-party website. * Activate the add-in by going to the Excel ribbon and clicking on the “Add-ins” tab. * Click on the “Print Area” button to set the print area. This method provides a quick and easy way to set the print area and can be useful if you need to perform other tasks related to printing.

📝 Note: When setting the print area, make sure to select the correct range of cells to avoid printing unnecessary data.

In summary, there are several ways to set the print area in Excel, including using the Page Layout tab, Print Preview, VBA macro, Excel formula, and Excel add-in. Each method has its own advantages and disadvantages, and the choice of method depends on your specific needs and requirements. By setting the print area correctly, you can ensure that your worksheets are printed efficiently and effectively.